01
Monthly accounting close
Reduces the end-of-month bottleneck by preparing invoice and expense data before it reaches accounting.
Automates
ClassificationAmountsTaxesDue dates
Outcome
Less manual review and faster closes.
Automate document data entryin your accounting with AI
Automatically process hundreds of invoices, receipts and delivery notes
Reduce the time spent on document entry by up to 90%.
•Analysis of your document workflow•Guided demo with a specialist•Tailored proposal for your company
This is how you automate data entry in your accounting
Data Extractor automatically reads and processes invoices, receipts and delivery notes, extracts the relevant data and prepares it for your accounting software. No manual data entry and no human errors.
Your data ready in under 5 minutes
Upload your documents
PDF, JPEG or PNG
AI extracts the data
Validate the information in seconds
Export the data to your accounting system
Upload your documents
PDF, JPEG or PNG
AI extracts the data
Validate the information in seconds
Export the data to your accounting system
Product
What Data Extractor does and what problem it solves
The product, the operational pain and how it solves it inside a real accounting workflow.
View FAQTurn documents into accounting data
Data Extractor reads administrative documents and extracts the fields needed to turn them into structured information. The goal is to remove repetitive work before accounting review.
- Supports PDF, JPEG and PNG.
- Identifies key accounting fields.
- Prepares data for review and export.
Manual entry slows closing work
When documents arrive by email, scanner or shared folders, teams copy amounts, dates, suppliers and taxes field by field. That work piles up, increases errors and leaves less time for higher-value tasks.
- End-of-month workload peaks.
- Manual copy errors and fatigue.
- Scattered data before accounting review.
Automate first, review after
Data Extractor centralizes documents, extracts the required fields and makes information ready to validate. Teams review exceptions and important data instead of entering each document from scratch.
- Less time spent capturing and classifying.
- Faster validation of sensitive data.
- Better traceability across the document flow.
Documents you can automate with Data Extractor
A module for the repetitive documents that consume the most admin time.
MODULE
Invoices, Receipts and Delivery Notes
Automatically extract data from invoices, receipts and delivery notes and prepare them for your accounting software. No manual entry required.
Accounting
Purchasing
Administration
Logistics
Tasks this module removes
- Manual reading of invoices, receipts and delivery notes.
- Copying amounts, dates, suppliers and taxes.
- Manual identification of key accounting fields.
- Pre-classification before registering the document.
- Manual data entry into spreadsheets, templates or accounting software.
System performance
0invoices
processed in
less than 1 minute
Data Extractor reads, validates and structures invoice, receipt and delivery note data automatically — with no manual intervention, ready to import into your accounting system.
99.2%
Accuracy
24/7
Available
10x
Faster
How to read the performance figures
Speed, accuracy and savings figures are directional references for legible documents and repetitive workflows. Actual results depend on file quality, volume, required fields and client validations; demos use real documents to estimate expected time and accuracy.
Comparison · 100 invoices
Manual entry
100
invoices
≈ 2–3 hours
Field-by-field entry, manual review and corrections.
Data Extractor
100
invoices
< 1 minute
AI-powered extraction, validation and direct export.
Save more than 95% of the time spent on accounting data entry.
Monthly estimate · 8 h/day · 20 working days
One admin employee · manual entry
Documents / month
3.840
Time per document
2–3 min
Monthly capacity
1 admin employee
Work required for that volume
≈40,000 h
Data Extractor · AI processing
Documents / month
960,000
Time per document
<1 sec
Monthly capacity
≈250 admin employees
Work required for that volume
automated
Comparison
Other softwarevsData Extractor
Other software
Data Extractor
Annual costHigh cost depending on volume
Up to 60% cheaper
AccuracyBasic OCR with errors
AI + intelligent validation
AutomationManual processes
Smart automation
SupportSlow support
Personalized support
OutcomeLoss of time and money
Savings + efficiency
Why choose us?
The fastest and most reliable way to digitize your documents
With Data Extractor you pay less while gaining speed, accuracy and peace of mind in managing your invoices. A smart solution that adapts to your business and budget.
Book a demo and discover how much time and cost you can save.
* Speed (< 1 min / 100 invoices), accuracy (99.2%) and time savings (95%) measured under standard processing conditions with medium-to-high quality PDF documents. Actual results may vary by format and resolution.
Use cases
Processes where Data Extractor saves hours
For the moments when documents pile up and your team needs to move forward without manual data entry.
02
High-volume document intake
Centralizes files that arrive by email, scanner or shared folders and turns them into structured data.
Automates
ReadingSortingExtractionValidation
Outcome
Cleaner inboxes and data ready to review.
03
Purchasing and delivery control
Helps compare orders, deliveries and invoices to spot differences before they reach administration.
Automates
ReferencesQuantitiesDatesSuppliers
Outcome
Better purchase tracking and fewer repeated checks.
04
Internal expense management
Turns receipts and tickets into organized information for reviewing team or project expenses.
Automates
SupplierDateCategoryTotal
Outcome
Expenses that are easier to validate, group and export.
05
Bank reconciliation
Matches bank movements with invoices, collections and payments to detect matches and discrepancies without reviewing line by line.
Automates
StatementsInvoicesCollectionsPayments
Outcome
Operations reconciled faster and differences found before closing.
06
Audits and traceability
Makes it easier to find amounts, dates, suppliers and related documents when you need to justify operations.
Automates
SearchMatchingControlEvidence
Outcome
Information found faster with less dependence on physical files.
Do you have another document workflow?
Tell us how you work today and we will prepare a demo adapted to your real process, with no invented examples.
Security and full control over your data
- Secure document processing
Documents are analyzed in a secure environment where data is automatically detected and structured without compromising confidentiality.
- Full access control
Secure management of users, permissions and full operation traceability.
- EU-based infrastructure
Servers located in the European Union. Your documents stay within the EU legal framework and are never used to train AI models.
Your data always protected
- Full data encryption
- Automatic backups
- GDPR compliance
- Formats such as FacturaE, SII or SAFT-T
- Secure access control
Official sources
Frequently asked questions
Data Extractor FAQ
Which documents does Data Extractor process?+
Data Extractor processes invoices, receipts, tickets, delivery notes and other administrative documents with accounting data. It can work with PDF files and images such as JPEG or PNG when quality allows the required fields to be read.
How long does invoice processing take?+
Automated processing can prepare batches of documents in minutes. Actual timing depends on volume, file quality, fields to extract and the validations required by each company.
Which invoice fields can it extract?+
It can extract supplier, date, invoice number, taxable base, taxes, total amount, due dates and other fields needed to review or prepare accounting data.
Which accounting software does it integrate with?+
Data Extractor currently works with one active integration and can prepare structured exports for specific accounting workflows. In a demo we review your system and confirm technical fit before implementation.
Is it secure for client data?+
Yes. Data Extractor is designed for sensitive documents, with access control, secure information handling and processes aligned with GDPR-oriented business data use.
Start saving hours of work every week
Discover in 15 minutes how Data Extractor automates data entry into your accounting system.
Request your personalized demo
